We automate the work around your documents, not just the reading of them. We map how your paperwork runs today, connect the systems you already use, and build one agent that carries it through.
Your team only steps in when something needs a human decision.
Document processing agent
Invoice
Example
Illustrative example. Simulated data, invented company names.
The nine it handles from day one
One invoice, the whole job, on one screen: where it lands, what comes off the page, every check it runs against your own records, and each system it writes to.
Kaleo agent
Idle
Invoice · 28 lines · scanned copy · no template
28 lines, one subtotal
£3,483.33
Tax rate
£696.67
Ordered, delivered, billed
All three agree
Paid before?
0 in 24 months
Bank details
Unchanged
Illustrative example. Simulated data, invented company names. Logos belong to their owners.
The same invoice. A different workflow.
Without Kaleo
9 minutes a document. Overcharges found months later, if at all.
With Kaleo
11 seconds a document. At 23:41, with nobody awake.
Other tools read one page at a time. That is where the expensive mistakes hide.
Caught the day it landed, not at year end. Nobody paid it.
A page of text is not an answer. Kaleo pulls the information out of the document, checks it against your records and your rules, and hands your systems a clean, structured result it can act on.
A PDF on an email. No fields, no structure, nothing your software can read.
Every field named, typed and checked. Posted straight into your accounts.
We handle the setup. Your team uses the finished agent. The price is agreed before any work starts.
A free 20 minute call. If an agent is the wrong answer, we say so.
A few of your real documents, and the checks you already do by hand.
It runs on your own documents where only you can see it. Push it hard.
We deploy it and maintain it. A supplier changes their layout, we handle it.
Built by an engineer who has shipped real software for paying clients. The public record is below.
“Ibrahim delivered an exceptional piece of software architecture for our facility. We required a fully offline examination network with zero internet connectivity due to strict security protocols. He engineered a flawless Python backend and a custom data pipeline that completely eliminated our manual grading workflows.”
“Ibrahim built exactly what we needed and delivered it on time. He took the time to understand our requirements before writing any code.”
“Work was delivered as we needed.”
“I have a great time working with Muhammad Ibrahim, he is quick to the solution, fast, easily accessible…”
“Passionate and eager to learn about the project scope, requirements and domain.”
The rating and job success score come from our public Upwork profile, linked at the bottom of this page. They cover software and automation work in general, not this agent at one particular company.
Founder
I have spent years building production software for real businesses, so I know how to build something that still works six months later. I build every agent myself, so the person you talk to is the person doing the work.
Co-founder, Head of Business Development
Here at Kaleo, I work on turning opportunities into clients, partnerships and growth. I am driven by the potential of AI to transform how businesses operate. My motivation is to make Kaleo a trusted AI partner for growing businesses.
Pick a time that suits you. No pressure and no sales talk. Bring one document you are tired of typing out, and we will tell you straight whether the agent can take it off you.
Choose a day
Any day of the week
Choose a time
Pick a day first
Times are shown in your own time zone.
We build one AI agent for the documents your business receives, and we automate the work around the document rather than only the reading of it: the agent extracts the information, checks it against your records and your rules, updates your systems, chases what is missing, and flags anything a person needs to decide. Document work is all we do.
We start with your documents and the work they set off, not a feature list. Reading, extraction, checks against your records and rules, system updates, filing and chasing missing paperwork can all be automated reliably. If a step needs a phone call, an outside verification, or human judgement, we automate everything around that step and leave that one to a person. We say which is which before you pay anything.
That is the intention. Xero, QuickBooks, Sage, NetSuite, HubSpot, Salesforce, Drive, SharePoint, Slack and Teams among others. It fits around what you run rather than replacing it, and on the call we tell you honestly what connects cleanly and what does not.
No. It absorbs the typing, filing, matching and chasing that fills a week. Your people are left with the judgement calls, which is the part they are actually paid for.
We map how your documents move today, connect your systems, build the agent, and test it on your own documents where only you can see it. Then we deploy it and maintain it. We handle the setup. Your team uses the finished agent.